POSITION VACANT: WORKSHOPS & EDUCATION MANAGER
ATYP is pleased to offer the role of Workshops and Education Manager. This role is responsible for developing and shaping the Workshops and Education department of the national youth theatre company.
Name of Position: Workshop and Education Manager
Applications Close: Tuesday 28th January 2020
Salary: $65,000 – $70,000 depending upon experience
Reports To: Artistic Director and General Manager
In association with the Artistic Director, to review, manage and develop the ATYP workshop programs (holiday, term, corporate, and specialised), and the education program in accordance with the ATYP business plan.
Key Internal Relationships
The Workshop and Education Manager is required to establish and maintain good communication and effective working relationships with ATYP staff, Board and management.
Workshop Coordinator & Education Coordinator
Key External Relationships
The Workshop and Education Manager is required to maintain effective working relationships with:
- Young people and their parents involved in ATYP programs
- Freelance artists, industry professionals and workshop tutors
- Schools, particularly drama and English teachers
- National Education sector groups
- Venue providers
- Co-producers, partners and the wider arts and cultural sector
Workshop Development and Implementation
- Oversee the planning and implementation of sustainable holiday, term and specialised workshop programs.
- Oversee and ensure the administrative aspects of all workshop programs are delivered in a professional manner and in accordance with ATYP’s company culture, including:
– Answering general enquiries.
– Managing and processing of workshop, after hours and weekend bookings as required.
– Managing payments/invoices (including follow up of payment).
– Implementation of the company’s scholarship program, including the goal of providing 10% of all places to young people experiencing economic, cultural or geographic disadvantage.
- Oversee and ensure the logistics of the holiday, term and specialised workshop programs and learning programs are managed professionally including:
– Contracting and induction of tutors.
– Booking of workshop venues.
– Arranging accommodation, travel, venue hire and the provision of required equipment.
– Manage Company relationships with Parents and other stakeholders, including conflict resolution and communicating ongoing issues to the General Manager and Artistic Director.
– Managing the logistics of all workshops including coordination of excursions.
– Ensuring workshop materials and resources are kept up to date.
– Coordinate and manage workshop showings.
- Monitor the suitability of program content, including scheduling meetings with tutors for debrief, skill sharing, inductions and other meetings as necessary.
- In conjunction with the Education Coordinator, facilitate strategies to increase access to workshops e.g. scholarships for Indigenous young people.
- Manage the program to meet company objectives and ensure that ATYP staff is well briefed about workshop planning and programs.
- Manage the program budget in consultation with the General Manager and Finance Manager, to ensure expenditure is contained within pre-determined budgets and income targets are met.
- Facilitate workshops as required.
- Write and provide course outlines to tutors for weekly workshops.
Research and Development
In consultation with the Workshop Coordinator:
- Research, develop and implement strategies for enhancing workshops, including monitoring the industry to ensure we are leading best practice.
- Develop and devise workshops in line with the specific needs of partners
- Investigate and develop strategies that promote ATYP as a national resource for organisations seeking tailored theatre workshop experiences.
In consultation with the Education Coordinator:
- Maintain a detailed understanding of the needs of the national education sector and identify opportunities for partnership and revenue to further ATYP’s national impact.
- Develop and implement programs in line with the needs of schools and/or schools syllabus, through teacher and arts industry consultation, evaluation, reshaping programs as required.
- Attend and present at Education and Learning conferences, locally and nationally.
- Develop ATYP On Demand
Publicity and Marketing
- In conjunction with the Marketing Team, ensure promotion of the Workshop and Education programs including generating publicity copy.
- Attend and coordinate workshop events including open days, workshop performances, presentations, forums and showings.
- Attend and participate in publicity events and generally act as an ambassador for ATYP.
- Ensure information on the programs is kept current on the ATYP website and other publications.
- In collaboration with the Workshop and Education Coordinators, identify appropriate forums for marketing and new opportunities or distribution networks for marketing and advertising.
Funding and Support
- Assist the Development Team to identify and develop strategic partnerships, funding opportunities and potential sponsorships.
- Assist with, attend and participate in targeted fundraising events.
Documentation and Evaluation
- Organise the evaluation of workshop and education programs in association with the Workshop and Education Coordinators and develop mechanisms to effectively collect quantitative and qualitative feedback from participants, audiences and key partners.
- Ensure evaluation information is fed into future planning.
- Provide regular reports to Management and the Board as required and, in particular, provide reports to the Artistic Director at the end of each workshop season.
- Ensure the implementation of WH&S policy, including:
– The distribution and return of indemnity forms from participants.
– Coordinating WH&S briefings for contracted artists/tutors prior to their first engagement.
– Ensuring “working with children checks” for contracted artists/tutors at the time of contracting.
– Coordinate WH&S feedback sessions with contracted artists/tutors.
– Ensure workshop venues are assessed for hazards and other WH&S matters prior to commencement of workshops and tutors are briefed and updated.
– Ensure WH&S incidents are reported and immediately acted upon.
- Manage and monitor the specific needs of participants ensuring that tutors/ contracted artists are briefed and updated.
- Ensure supervision of participants through sourcing and booking assistant tutors.
- Attend staff meetings and other meetings as requested.
- Ensure best practice procedures are followed regarding working with children.
- Other duties as assigned by the Artistic Director and/or General Manager.
- Practical experience of theatre for and with young people, including workshop delivery
- A minimum of 2 years management experience
- Excellent administration and organisation skills including the ability to schedule, resource and coordinate a year-long workshop program
- Knowledge of the Education system
- Knowledge of and experience in developing creative projects in consultation with stakeholders
- Ability to problem solve under pressure and to meet competing deadlines
- Self-motivated with the capacity to work independently and as a crucial member of a small team
- Excellent verbal and written communication skills, including the ability to communicate effectively with people of all ages
- Working With Children’s Check
- Current Driver’s Licence
- Knowledge of the arts industry on a national and international level
- First Aid certificate
KEY PERFORMANCE MEASURES:
- Workshops are successfully planned and are delivered according to set timetables
- Workshop leaders/tutors are secured for all workshops, are effectively briefed and monitored to ensure workshop standards are maintained
- Workshop content is monitored and adjusted to ensure standards are maintained and programs are current
- Education programs are grown and developed
- Marketing copy is delivered to the Marketing Manager according to set schedules
- Income targets are achieved and expenditure is maintained within pre-determined budgets
- Effective communication is maintained with parents and participants.
- Satisfying working relationships are established and maintained
- WH&S requirements are implemented and maintained in accordance with company policy
- Additional KPI’s as set out in the Company Business Plan are met annually.
ATYP welcomes applications from Aboriginal and Torres Strait Islander communities, people from diverse cultural and linguistic backgrounds and people with a disability.
TO APPLY: Please email a CV and cover letter (no more than two pages) outlining your suitability for the role and addressing the Selection Criteria to email@example.com by 5pm on Tuesday 28 January 2020.